- Who is in your building
- See the vetting status of everyone who cleans for you. Anyone not yet DBS cleared is named, so you can ask what supervision is in place.
- Safeguarding concerns
- Raise a concern from the app straight to the cleaning company’s designated safeguarding lead. You get a receipt with a reference; only the safeguarding lead and the company’s administrators can open it.
- Chemicals and colour coding
- COSHH sheets, safe systems of work and the colour-coding chart for each building, with a record of which staff have read them.
- Accidents and RIDDOR
- Accidents on your site are recorded with what happened next, and those reportable to the Health and Safety Executive are marked as reported.
- Equipment that is safe to use
- Every machine carries a label. PAT tests, faults and anything taken out of use are visible to you, and unsafe kit cannot be signed out by the crew.
- A book between you and the crew
- Leave a note for tonight’s team, such as an exam in the hall, and see when it was read. It stays with the building when the team changes.